Payroll and Finance Operations Specialist

Description

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About DoorLoop- 

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DoorLoop is a high-growth technology (PropTech) company with offices in the US (Miami and NYC) and Israel (Tel Aviv). We help property managers and owners make more money, get organized, and grow with easy-to-use, secure, and reliable, all-in-one property management software.

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DoorLoop prides itself on being People First. We are a Certified Great Place to Work, are Forbes America’s Best Startup Employers in 2024 & 2025, and are proud to have our team rate us a 4.9/5 on Glassdoor.

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Mission

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We’re looking for a highly organized and hands-on Payroll and Finance Operations Specialist to support our growing U.S. operations. Based in our Miami office, you will play a key role in managing payroll, travel and expense processing, bookkeeping, and financial coordination between the U.S. and our global finance team in Israel.

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Responsibilities

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Payroll:

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• Fully manage and process bi-weekly payroll for 100+ U.S.-based employees  
• Maintain employee records, compensation data, fringe benefits, and PTO balances  
• Handle onboarding and off-boarding in the payroll system  
• Act as the primary point of contact for all payroll-related questions from employees  
• Ensure full compliance with federal and multi-state payroll laws and tax filings (W-2, 1099)  
• Lead the system transition from Gusto to Rippling, including implementation, configuration, testing, and training

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Bookkeeping & Travel:

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• Manage day-to-day bookkeeping tasks, including vendor bills, credit card expenses, and employee reimbursements  
• Track and reconcile Ramp card transactions, ensuring timely classification and documentation  
• Oversee employee travel and expense submissions, including follow-ups, validation of receipts, and proper allocation in NetSuite  
• Collaborate with the finance team in Israel for monthly close, audits, and reconciliations  
• Maintain up-to-date and audit-ready financial records for U.S. operations

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Requirements

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• 3+ years of hands-on experience in U.S. payroll and bookkeeping  
• Proven knowledge of U.S. payroll tax regulations across multiple states  
• Experience with Rippling and Gusto, including implementation/migration  
• Proficiency in NetSuite (required)  
• Strong familiarity with Ramp and managing corporate credit card expenses  
• Experience in handling travel and employee reimbursements  
• Excellent communication skills and ability to collaborate with remote leadership  
• Highly organized, reliable, and able to manage multiple tasks in a fast-paced environment

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Nice to Have

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• Prior experience working in SaaS or high-growth startup environments  
• Familiarity with inter-company workflows and shared services  
• Experience supporting global finance operations

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Benefits

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• Unlimited paid time off: take unlimited personal, sick, and vacation days.  
• 401(k): plan for retirement with 4% matching and instant vesting.  
• Medical, dental, and vision insurance: we offer medical coverage for employees through United Healthcare and dental and vision coverage through Guardian, with coverage for dependents across all plans.  
• Life insurance: $100,000 policy fully covered by DoorLoop.  
• Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.  
• Paid parental leave: paid maternity and paternity leave for birth and adoption.  
• Monthly stipend: a dedicated budget for work-related expenses.  
• Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success.