Payroll and Finance Operations Specialist

Description

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About DoorLoop- 

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DoorLoop is property management software built for speed and the smart choice for people who take growth seriously. With offices in Miami, New York City, and Tel Aviv, we’re a global company helping property owners and managers move faster, scale smarter, and get real support, real fast.

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We’re proudly People First. That’s why we’re a Certified Great Place to Work, recognized by Forbes as one of America’s Best Startup Employers (2024 & 2025), and rated 4.9/5 on Glassdoor.

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Mission

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We’re looking for a highly organized and hands-on Payroll and Finance Operations Specialist to support our growing U.S. operations. Based in our Miami office, you will play a key role in managing payroll, travel and expense processing, bookkeeping, and financial coordination between the U.S. and our global finance team in Israel.

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Responsibilities

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Payroll:

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• Fully manage and process bi-weekly payroll for 100+ U.S.-based employees
• Maintain employee records, compensation data, fringe benefits, and PTO balances
• Handle onboarding and off-boarding in the payroll system
• Act as the primary point of contact for all payroll-related questions from employees
• Ensure full compliance with federal and multi-state payroll laws and tax filings (W-2, 1099)
• Lead the system transition from Gusto to Rippling, including implementation, configuration, testing, and training

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Bookkeeping & Travel:

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• Manage day-to-day bookkeeping tasks, including vendor bills, credit card expenses, and employee reimbursements
• Track and reconcile Ramp card transactions, ensuring timely classification and documentation
• Oversee employee travel and expense submissions, including follow-ups, validation of receipts, and proper allocation in NetSuite
• Collaborate with the finance team in Israel for monthly close, audits, and reconciliations
• Maintain up-to-date and audit-ready financial records for U.S. operations

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Requirements

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• 3+ years of hands-on experience in U.S. payroll and bookkeeping
• Proven knowledge of U.S. payroll tax regulations across multiple states
• Experience with Rippling and Gusto, including implementation/migration
• Proficiency in NetSuite (required)
• Strong familiarity with Ramp and managing corporate credit card expenses
• Experience in handling travel and employee reimbursements
• Excellent communication skills and ability to collaborate with remote leadership
• Highly organized, reliable, and able to manage multiple tasks in a fast-paced environment

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Nice to Have

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• Prior experience working in SaaS or high-growth startup environments
• Familiarity with inter-company workflows and shared services
• Experience supporting global finance operations

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Benefits

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• Unlimited paid time off: take unlimited personal, sick, and vacation days.
• 401(k): plan for retirement with 4% matching and instant vesting.
• Medical, dental, and vision insurance: we offer medical coverage for employees through United Healthcare and dental and vision coverage through Guardian, with coverage for dependents across all plans.
• Life insurance: $100,000 policy fully covered by DoorLoop.
• Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.
• Paid parental leave: paid maternity and paternity leave for birth and adoption.
• Monthly stipend: a dedicated budget for work-related expenses.
• Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success.

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Compensation Range

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The salary range for this position is $65,000 - $85,000 annually. Actual compensation will vary based on a candidate's qualifications, experience, and other relevant factors.