Executive Assistant - Remote (EU or US)
Job Description:
I'm Nina Bajkovic — a Counsellor and psychotherapist under su. building a personal brand and product ecosystem alongside my private practice, anchored by a transformation program rooted in Transactional Analysis and trauma-informed work.
I'm hiring one Executive Assistant to hold the operational center of that business while I write the program and see clients.
What you'd own
- Inbox, calendar, and travel — actively run, not just managed
- Project tracking across contractors (a high-end brand developer is already engaged; more will follow)
- Meeting prep: briefings, research, context pulled and summarized before every call
- SOPs and light ops — capture how I work, codify it, make it repeatable
- Invoice and vendor coordination with my bookkeeper
- The AI layer of my operation: Claude projects, custom GPTs, Zapier/Make workflows, transcription pipelines
- First-draft replies in my voice, AI-assisted, reviewed before sending
What I'm looking for
You use AI as core infrastructure. Day one, you can:
- Use Claude and ChatGPT fluently for drafting, research, analysis, summarization — iterating on prompts, not accepting first outputs
- Build Claude projects, custom GPTs, or equivalent structured workflows
- Wire AI into ops with Zapier, Make, or n8n. You've built at least one multi-step workflow that runs in a real business
- Work with meeting AI and transcription tools (Fathom, Granola, Fireflies, or similar)
Beyond the tools:
- You've held roles where the outcome was yours, not just the task
- You write well — emails sound like a person, not a template
- You hold confidentiality as a given
- You have taste. You notice when something's off and fix it before being asked
- You can sit in ambiguity, ask the right questions, and move forward
Out of scope, permanently
My clinical practice. Session scheduling, client inquiries, supervision bookings — none of it touches this role.
How we'll work
Fully remote. EU or US time zones. Real-time overlap for meetings, async for everything else. Start within a month of signing.
To apply:
https://tally.so/r/obV2ZV
I read every application personally.
— Nina
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