Coordinator, Legal Operations

Why work for KeHE?

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• Full-time  
• Pay Range: $26.97/Hr. - $39.50/Hr.  
• Benefits after 30 days  
  • Health/Rx  
  • Dental  
  • Vision  
  • Flexible and health spending accounts (FSA/HSA)  
  • Supplemental life insurance  
  • 401(k)  
  • Paid time off  
  • Paid sick time  
  • Short term & long term disability coverage (STD/LTD)  
  • Employee stock ownership (ESOP)  
  • Holiday pay for company designated holidays  

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Overview  

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At KeHE, we’re obsessed with creating solutions, unboxing potential, and serving others - and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we’re committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you’ll be embarking on a career that’s moving forward. When you join KeHE, you’re becoming part of a team that is a force for good.

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Primary responsibilities  

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The Legal Operations Coordinator will act as the operational backbone of KeHE’s Legal team. This role will manage legal intake, administer our matter management process, contract lifecycle management, and other similar processes, analyze department metrics, explore and implement legal AI and automation tools, and handle core departmental administrative coordination. The ideal candidate thrives on building clean workflows, enjoys working with data and systems, and is comfortable collaborating closely with attorneys, cross-functional business partners, and outside counsel. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE’s Mission, Vision, and Values.

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Essential functions  

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Duties, tasks and responsibilities:  

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• Serve as the administrator for our matter management and Contract Lifecycle Management (CLM) processes; configure intake workflows, routing rules, user permissions, and ensure data integrity.
• Process, code, and audit outside counsel and vendor invoices against KeHE billing guidelines; reconcile budgets; and prepare monthly and quarterly legal spend reports.
• Generate recurring department performance metrics (matter volume, cycle times, contract turnaround times, workload distribution, and outside counsel spending).
• Maintain the department’s SharePoint/Teams architecture, document management protocols, and digital file organization.
• Serve as the first point of contact for company-wide legal inquiries; review, log, and categorize incoming requests.
• Evaluate intake requests against established thresholds and matrix criteria (e.g., contract value, counterparty, urgency) and assign them to the appropriate in-house counsel, paralegal, or compliance lead.
• Track active matters, manage aging items, and issue proactive deadline reminders to internal stakeholders.
• Maintain the department litigation hold log, issue attorney-drafted hold notices, and monitor custodian acknowledgments.
• Coordinate administrative engagements, conflict checks, and retainers with external law firms.
• Coordinate meetings, depositions, mediations, and executive calls across multiple time zones.
• Administer department subscriptions (e.g., legal research tools, CLM licenses, AI utilities) and office supplies.
• Facilitate smooth onboarding for new department team members (system access, orientation materials, equipment coordination).
• Other duties and projects as assigned.

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Skills, knowledge and abilities  

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• Proficiency with legal tech platforms (e.g., CLM, matter management, or e-billing software).
• Familiarity with modern AI tools (e.g., generative AI assistants, AI-powered contract analysis, or automated workflow builders) and an enthusiasm for leveraging AI to boost departmental efficiency.
• Proficiency with Microsoft Office (SharePoint, Teams, Outlook) with advanced knowledge of Microsoft Word and Microsoft Excel / Google Sheets (pivot tables, reporting dashboards).
• Strong organization skills with the inclination towards standardizing processes and tracking detail.
• Excellent written and verbal communication skills; comfortable asking business sponsors clarifying questions before routing requests.
• Problem-solver and self-starter who anticipates administrative and workflow bottlenecks before they arise and takes action.
• High degree of integrity and discretion when handling strictly confidential and sensitive information.

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Minimum requirements, qualifications, additional skills, aptitude  

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Education and experience:  

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• High school diploma or GED required. Bachelor’s degree in Business Administration, Business Management or related field preferred.
• A Paralegal certificate or Legal Operations certification (e.g., CLOC) is a strong plus.
• Minimum of 3 years operational or administrative experience within a corporate legal department, law firm, or professional services setting.

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Physical requirements  

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• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

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Equal employment opportunity statement  

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KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.