Chief of Staff

Overview

This is a rare opportunity for a highly seasoned Chief of Staff/Senior Executive Assistant to serve as a true right hand and trusted proxy to a globally connected Founder. Rather than a traditional administrative role, this position blends high-level support with strategic coordination across the Founder’s personal, professional, and global network. You will manage the Founder’s complex and ever-changing calendar, orchestrate seamless luxury travel across multiple time zones, and oversee all logistics with precision and foresight. You will also serve as a key communicator and relationship steward, crafting thoughtful correspondence, coordinating high-touch engagements, and ensuring the Founder’s network of leaders, influencers, and long-standing contacts remain engaged and valued.

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Responsibilities:

Operational & Strategic Support

• Heavy calendar management
• Translate the Founder’s vision into actionable priorities with measurable outcomes.
• Coordinate initiatives across internal teams, advisors, and external partners to ensure alignment and execution.
• Track key commitments, projects, and philanthropic initiatives, driving follow-up and accountability.
• Take notes, track commitments, and ensure completion of action items from meetings and engagements.

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Travel & Logistics Management

• Plan and manage high-touch luxury travel, ensuring seamless logistics and alignment with the Founder’s priorities.
• Prepare detailed itineraries, briefing materials, and background notes for domestic and international travel.
• Support the Founder on 25–50% of travel, ensuring each trip is purposeful and flawlessly executed.

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Internal Team Coordination

• Communicate expectations clearly and ensure the highest level of performance from internal staff.
• Build scalable processes to manage complex operational workflows and team responsibilities.
• Maintain discretion and professionalism in all internal and external interactions.

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Event & Convening Support

• Support the execution of exclusive gatherings and events alongside the Director of Strategic Engagement, focusing on operational excellence.
• Coordinate invitations, guest logistics, and post-event follow-up to ensure smooth operations.

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Requirements:

• Family Office experience is a MUST
• 10+ years of senior executive assistance experience in Family Office, UHNW, or executive support roles.
• Exceptional project management and organizational skills with the ability to manage multiple high-priority initiatives.
• Strong attention to detail, discretion, and professionalism.
• Experienced in luxury travel planning and high-profile event execution.
• Ability to thrive in a complex, fast-paced, global environment.