Chief of Staff

About Acta

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Acta is a forestation project developer working on large-scale carbon and biodiversity projects across Europe and Central Asia. We restore ecosystems, improve forest management, and generate high-integrity carbon credits in partnership with public and private stakeholders.

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As Acta grows from a small founding team into a multi-country organisation, we are looking for a Chief of Staff to work alongside our CEO and keep the company’s priorities, people and projects moving in the same direction.

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The Role

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The Chief of Staff is the CEO’s right hand. You will manage the CEO’s priorities and follow-ups, run the company’s leadership rhythm, lead hiring and team build-out, and coordinate cross-team work so decisions get made on time and actually happen. You will also lead strategic special projects, from setting up a new country entity to preparing for an investor meeting.

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This is a hands-on, high-trust role. A lot of the work is follow-through; the rest is working on whatever matters most to the company at the time.

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Key Responsibilities

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Managing CEO’s office

• Manage the CEO’s priorities, agenda and follow-ups; prepare briefings before key meetings and drive actions after them  
• Draft correspondence, memos and internal communications in Bulgarian and English  
• Act as a point of contact for the team and external parties on CEO’s behalf when needed  

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Leadership rhythm and coordination

• Run the leadership meeting cadence: agendas, minutes, decision logs and action tracking  
• Keep one clear view of company priorities, project milestones and owners, and flag slippage early  
• Coordinate cross-team deliverables (e.g. feasibility study write-up, investor packs, partner proposals): split the work, assign owners, track to completion  
• Own Acta’s task management and documentation standards (PM Tool, shared drives, meeting records)  

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People and organisation

• Lead recruitment end to end: role design, job descriptions, sourcing, interview design, candidate assessment and offers, working with HR  
• Maintain the organisation structure, headcount plan and team cost model with Finance  
• Coordinate onboarding for new hires and consultants, including scopes of work and engagement terms  
• Support performance reviews and team routines as the team grows  

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Investors, board and reporting

• Coordinate investor, board and investment committee materials, pulling inputs from finance, technical and business development leads  
• Prepare regular internal reporting on progress, risks and decisions needed  

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Strategic and special projects

• Lead time-bound projects for the CEO, such as new country entity set-up, onboarding of country leadership, and internal tools and policies  
• Coordinate Acta’s participation in major events: logistics, materials and meeting schedules  
• Step in to cover gaps across the business when priorities shift  

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Profile

• 5–8 years in strategy consulting, programme or PMO management, chief of staff or business operations roles; startup or scale-up experience a plus  
• Experience working directly with CEO's, partners or senior executives  
• Strong programme management: tracks many workstreams, owners and deadlines without losing detail (PMP or similar a plus)  
• Experience running recruitment processes or building teams  
• Excellent writer: clear briefings, minutes, memos and presentations, produced fast  
• Advanced Excel / Google Sheets and PowerPoint; comfortable with Asana or similar tools  
• Discreet and trustworthy with confidential information  
• Fluent Bulgarian and excellent English, written and spoken (both required)  

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Nice to Have (Not Required)

• Exposure to carbon markets, climate, forestry or sustainability  
• Familiarity with Bulgarian employment processes and documentation  
• Experience supporting fundraising or investor relations  

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What This Role Offers

• A front-row seat to how a climate company is built, working side by side with the CEO  
• Broad exposure across strategy, people, finance, investors and international projects  
• Real ownership, in a role that grows with you and with the company  
• A mission-driven team building projects that matter, at scale